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Material Coordinator
Job ID: 9256
Business Unit: Long Island Rail Road
Location: Various, United States
Regular/Temporary: Regular
Department: Prod Planning/Invent Control
Date Posted: Nov 7, 2024
Description
Title: Material Coordinator
Department: Maintenance of Equipment
Post Date: 10/23/2024
Close Date: 11/06/2024
Hay Points: 383
Salary Range: $68,675 - $103,013
Position Classification: Safety Sensitive
Location: Various
Reports To: Senior Material Coordinator
Union Affiliation: Independent Railway Supervisors Association (IRSA)
SUMMARY
To ensure that necessary material is on hand to support major activities of the Maintenance of Equipment Department, such as overhaul, inspections, special programs, etc. Assure that key shop and yard activities, and schedules at production levels are maintained (due to availability of material) while inventories are kept at practical minimums and assure that planning is consistent with Procurement lead times. Assist production to meet schedules with minimal no-stock, emergency, cannibalization or other materials-caused shop interruption, while maintaining stringent inventory control.
RESPONSIBILITIES:
Responsibilities may include but are not limited to:
- Establish and maintain stock levels (at minimum consistent with schedules) to permit overhaul, modification, special projects and other major shop activities while considering requisition/PO processing time and vendor lead time.
- Issue requisitions and expedite a wide range of commodities and services in the everyday business functions while ensuring quality business practices. The material/services may be used for the maintenance, repair, and operations of shop activities. Ensure timeliness of non-stock product/service delivery through constant interaction with suppliers and management to guarantee business success.
- Coordinate with LIRR P&L and MTA BSC Buyers to expedite the placement of PO’s to meet Production Schedules and minimize stock outs which leads to equipment being held out of service. Prioritize and provide a list of open PO’s to LIRR P&L Supplier Management Administrators (SMA) to be expedited, especially those that are past due or coming due in the near future. Assure that any lead time changes are being relayed to the LIRR P&L Supervisors of Material Catalog & Control so that replenishment levels can be adjusted accordingly.
- Ensure that all non-stock material is received, delivered and accepted by the requesting party so that receipts can be entered accordingly. Review all Match Exceptions to ensure that material has been physically received before receipts can be entered and invoices can be paid. Coordinate invoice discrepancies between P&L and Accounts Payable (AP) to resolve invoice Match Exceptions.
- Work with MofE Equipment Engineering, MofE Quality Control, Incoming Inspection and P&L (Buyers, SMAs, Stores personnel) to expedite the resolution of incorrect material. Monitor those items that have been returned to the vendor to ensure they are repaired, replaced or credited in a timely fashion. Ensure that Incoming Inspection reviews all returned material and closes all open files so those items come off of hold.
- Develop and maintain records and procedures, and submit reports covering all material usage, needs and planning under individual’s control.
QUALIFICATIONS:
A)
- Minimum Requirements:
- A four-year high school diploma or its educational equivalent (GED or TASC) approved the State’s Department of Education or a recognized accredited organization.
- Minimum of 3 years Purchasing, Materials Management and/or Material Planning experience.
- Competent in the management of complex activities
- Experience with Requisitioning, Receipting, Expediting and/or Inventory Control.
- Strong PC skills (Word, Excel, Access and/or PeopleSoft experience preferred)
B) Preferred Requirements:
- Bachelor’s Degree in Business or Logistics Management
- Knowledge of manufacturing environment and materials management systems
OTHER INFORMATION:
In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to, a pre-screening. assessment (i.e., physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work. history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection. process. A medical examination and safety sensitive drug/alcohol test may also be required.
EQUAL EMPLOYMENT OPPORTUNITY:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
