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Senior Material Coordinator

Job ID: 7508
Business Unit: Long Island Rail Road
Location: Jamaica, NY, United States
Regular/Temporary: Regular
Department: Prod Planning/Invent Control
Date Posted: Jun 10, 2024


Title:                                          Senior Material Coordinator   
Department:                              Maintenance of Equipment 
Post Date:                                 06/10/2024     
Close Date:                               06/24/2024     
Hay Points:                               483
Salary Range:                           $78,427 - 117,640
Position Classification:              Non-Safety Sensitive    
Location:                                   Queens 
Reports To:                               Senior Manager – MofE Material Management 
Union Affiliation:                        Independent Railway Supervisors Association (IRSA)  
Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law & the MTA Code of Ethics.  As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics. 
Train, supervise and assist other Material Coordinators at Outlying Points, Diesel Operations, Hillside Support Facilities, Hillside Maintenance Facility & West Side Shop. Ensure that necessary material is on hand to support major activities of the Maintenance of Equipment Department, such as overhaul, inspections, special programs, etc. Assure that key shop and yard activities, and schedules at production levels are maintained (due to availability of material) while inventories are kept at practical minimums and assure that planning is consistent with Procurement lead times. Assist production to meet schedules with minimal no-stock, emergency, cannibalization, or other materials-caused shop interruption, while maintaining stringent inventory control. 
Responsibilities may include but are not limited to: 
  • Train, supervise and assist personnel at Outlying Points, Diesel Operations, Hillside Support Facilities, Hillside Maintenance Facility & West Side Shop. 
  • Establish and maintain stock levels (at minimum consistent with schedules) to permit overhaul, modification, special projects, and other major shop activities including requisition processing. 
  • Issue requisitions and expedite a wide range of commodities and services in the everyday business functions while ensuring quality business practices. The material/services may be used for the maintenance, repair, and operations of shop activities. Ensure timeliness of non-stock product/service delivery through constant interaction with suppliers and management to guarantee business success. 
  • Coordinate with LIRR P&L and MTA BSC Buyers to expedite the placement of POs to meet Production Schedules and minimize stock outs which leads to equipment being held out of service. Prioritize and provide a list of open POs to LIRR P&L Supplier Management Administrators (SMA) to be expedited, especially those that are past due or coming due soon. Assure that any lead time changes are being relayed to the LIRR P&L Supervisors of Material Catalog & Control so that replenishment levels can be adjusted accordingly. 
  • Ensure that all non-stock material is received, delivered, and accepted by the requesting party so that receipts can be entered accordingly. Review all Match Exceptions to ensure that material has been physically received before receipts can be entered and invoices can be paid. Coordinate invoice discrepancies between P&L and Accounts Payable (AP) to resolve invoice Match Exceptions. 
  • Work with MofE Equipment Engineering, MofE Quality Control, Incoming Inspection and P&L (Buyers, SMAs, Stores personnel) to expedite the resolution of incorrect material. Monitor those items that have been returned to the vendor to ensure they are repaired, replaced, or credited in a timely fashion. Ensure that Incoming Inspection reviews all returned material and closes all open files so those items come off hold. 
  • Develop and maintain records and procedures, and submit reports covering all material usage, needs and planning under individual’s control. 
  • Work on special projects as required by the Senior Manager/Manager – Production Planning/Inventory Control and Production Planners. 
 A) Minimum Requirements:
• A four-year high school diploma or its educational equivalent (GED or TASC) approved the State’s Department of Education or a recognized
accredited organization.
• Minimum of 5 years Purchasing, Materials Management and/or Material Planning experience.
• Competent in the management of complex activities and supervising of personnel.
• Experience with Requisitioning, Receipting, Expediting and/or Inventory Control.
• Strong PC skills (Word, Excel, Access and/or PeopleSoft experience preferred)
B) Preferred Requirements:
• Bachelor’s degree in business or Logistics Management
• Knowledge of manufacturing environment and materials management systems
• Experience with Bills of Material, Capacity Requirement planning and/or Master Scheduling forecasting
In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to, a pre-screening. assessment (i.e., physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work. history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection. process. A medical examination and safety sensitive drug/alcohol test may also be required.     
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.  
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