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Assistant Director – Operations Budget Development & Control

Job ID: 7627
Business Unit: Long Island Rail Road
Location: Queens, NY, United States
Regular/Temporary: Regular
Department:
Date Posted: Jun 18, 2024

Description

 
Title:                                             Assistant Director -Operations Budget Development &Control 
Department:                                 Equipment 
Post Date:                                     6/3/2024 
Close Date:                                   6/17/2024          
Hay Point Evaluation:                  805
Salary Range                                $109,826-$144,146 
Position Classification:                Non-Safety Sensitive    
Location:                                      Queens     
Reports To:                                   DGM-Reliability Centered Maintenance (RCM)&Logistics  
  
This is a Non-Represented Position. 
  
This position is eligible for telework. New hires are eligible to apply 30 days after their effective date of hire. 
  
Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law and the MTA Code of Ethics.  As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics. 
  
Summary:    
  
 The primary responsibility of this position is to direct the development, implementation, and analysis of a cost-effective five-year annual budget plan for the Maintenance of Equipment Department. This position must ensure that all the Maintenance of Equipment (M/E) operating needs and production requirements are accurately and fully incorporated into the budget and monthly variances are identified and explained. Direct the preparation of annual forecasts to project actual annual expenses based on current plans and conditions. Ensure proper manpower requirements are calculated based on employee availability and work efforts required and oversee the hiring plan to ensure headcount remains within budget. This position must accomplish a cost-effective budget plan to ensure a safe and reliable fleet consistent with company and departmental goals. Must highlight and quantify to Office of Management and Budget (0MB), MTA, and Senior staff on a weekly/monthly basis any major variance drivers requiring corrective action and potential financial impacts.
 
Responsibilities:     
  • Responsibilities may include but are not limited to:
 
  • Direct and oversee the planning, development, and preparation of the M/E department's five-year operating and reimbursable budgets. Ensure operating and production requirements are incorporated into the budget plan to support department and corporate goals of providing safe and reliable service.
  • Calculate and incorporate budget factors such as employee availability to calculate proper headcount and overtime requirements. During the budget development process, make presentations to Senior Staff identifying/explaining goals and associated action plan to attain.
  • Direct and oversee the development of detailed analysis of budget variance explanations on a weekly and monthly basis. Prepare bi-annual forecast to project actual annual expenses per current operating plan.
  • Direct and coordinate effective cost controls for tracking and reporting actual expenses to budget.          
  •   Establish procedures to develop zero-base budgets and monitor and analyze expenses.
  • Direct and oversee the preparation of various cost estimates to determine potential budget impacts or savings relating to the M/E department. These estimates can be initiated from corporate initiatives, 0MB budget reductions, M/E, Training, Labor relations, or any other department requesting M/E resources.
  • Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary.
  •  Review direct reports and approve performance appraisals. Promote safe work practices and provide safe working conditions. Create a professional environment. that respects individual differences and enables all employees to develop and contribute to their full potential.
  • Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example.
  • Perform other assignments as requested by Senior Management.
 
Qualifications:    
A)  
  • Bachelor's Degree in Business, Finance, or Management.
  • Must have a minimum of 10 years of solid professional experience in progressively responsible management positions, including the management of staff.
  • Must have extensive Railroad knowledge of MTA and LIRR budgetary procedures and systems.
  • Must be well-versed in Procurement, Accounts Payable, and accounting policies and procedures. Understanding of labor agreements and cost impacts.
  • Must have a thorough understanding of Accounting, Finance, Statistics, and Human Resources practices.
  • Must have a working knowledge of personal computer applications including Excel, Access, Word, and PowerPoint applications.
  • Must have well-developed leadership, and human relations skills as well as strong interpersonal, communication (both oral and written), and presentation skills.
  • Must be able to translate issues into action plans and demonstrate analytical skills.
  • Must have a thorough understanding of corporate and Business Service Center (BSC) financial systems (BSC people-soft, Financial Management System
  • (FMS) budget system, Maximo/Corporate Asset Management System (CAMS), Master Planning System (MPS), Corporate Time and Attendance
  • Management (CTAMS).
  • Must have proven ability to integrate complex budgets into a unified plan.
  • Must be willing to be responsible for the performance of subordinate staff.
 
B) Preferred/Desirable Qualities:
  • Master's Degree.
 
Other Information:     
In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to a pre-screening assessment (i.e., physical, written, and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make-up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance.  Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety-sensitive drug/alcohol test may also be required.    
    
Equal Employment Opportunity:    
    
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.    
   
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.    
 
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