Deputy Director Tax Reconciliation

JOB TITLE:                      Deputy Director, Tax Reconciliation

SALARY RANGE:           $115,808 - $124,717

HAY POINTS:     775

DEPT/DIV:                     Financial Operations 

SUPERVISOR:      Director, Payroll Processing

LOCATION:                     2 Broadway, 15th Floor

HOURS OF WORK:9:00 am - 5:30 pm (7 1/2 hours/day)

DEADLINE:                May 22, 2024

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY:

This position is responsible for all functions of payroll funding for the MTA and all Agencies totaling approximately $7.3 billion annually. In addition, the position oversees the preparation, funding and filing of all required tax returns to several high level federal and state government agencies (i.e., Internal Revenue Service, Social Security, New York State budget, etc.) This position will manage the preparation of monthly general ledger account entries and reconciliation of general ledger account balances for all payroll related general ledger accounts. This position is also responsible for responding to notices from taxing authorities related to payroll and monitoring the collection of federal tax related subsidies owed to NYCT and MaBSTOA, to be expanded to include all MTA Agencies under the restructuring of the Financial Operations consolidation plan. This position also files informational returns and maintains the books and records of the South Brooklyn Railway.

RESPONSIBILITIES:

• Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Manage assignment of duties of subordinates; managing team workload, resources, and schedules to deliver timely, quality payroll services, track, and report status of work for team.
• Indirect Management of work and duties of Senior Operations Analysts on the BSC consolidated payroll team performing payroll tax analysis and reporting functions.
• Analyzes G/L accounts & approving weekly payroll funding requests and journal entries required for monthly close.
• Calculating, preparing and filing all payroll and sales taxes and responds to inquiries from IRS, Social Security & NYS Department of Finance.
• Monitoring the collection of federal tax related subsidies for NYCT and MaBSTOA.
• Scheduling and the completion of deliverables; guarantee weekly, bi/weekly or monthly submissions are completed accurately and on-time. Preparing weekly NYCTA payroll funding requests, monthly journal entries and payroll liabilities account analysis/reconciliations. Prepares weekly MABST payroll funding requests, monthly journal entries and payroll liabilities account analysis/reconciliations.
• Research and prepare responses to tax inquiries from the IRS and other governmental agencies.
• Preparing Form 990 for MaBSTOA annually.
• Maintain books and financial records for South Brooklyn Railroad including rental and interest income.
• Liaison between staff and upper management; communicating stated objectives and requirements to staff.
• Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Must have knowledge of federal and tax regulations.
• Must have knowledge of Payroll & Payroll tax funding.
• Excellent communication and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.
• Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.
• Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
• Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility.
• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

EDUCATION AND EXPERIENCE:

Required:

• Bachelor’s degree in business, Transportation, Public Policy or a related field or an equivalent combination of education and experience from an accredited college may be considered in lieu of a degree.
• Minimum 8 years related experience, including at least 4 years in a managerial and/or leadership role in a large, multi-faceted, fast-paced organization or governmental body preferred.

Preferred:

• Master’s degree in a related field.
• Attainment of or in the process of attaining CPA license from New York State.
• Familiarity with the MTA’s policies and procedures.
• Familiarity with the MTA’s collective bargaining procedures.

OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.