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Assistant Deputy Chief, Procurement Operations

Job ID: 7054
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Office of Procurement Ops
Date Posted: Jul 9, 2024

Description

JOB TITLE:                       Assistant Deputy Chief Procurement Officer, Operations      
SALARY RANGE:            $170,000 - $190,000      
HAY POINTS:                   1262    
DEPT/DIV:                       Procurement Department                      

SUPERVISOR:                Deputy Chief Procurement Officer, Operations                

LOCATION:                     2 Broadway, New York, NY 10004               
HOURS OF WORK:        9:00 am - 5:30 pm (7 1/2 hours/day)    
DEADLINE:                                          
    
This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.
 
SUMMARY:
Direct, control and administer all activities associated with the contracting and purchasing of specific, consolidated, multi-agency inventory and non-inventory assets/services required by the MTA Operating Departments, including the acquisition of capitally funded assets such as rolling stock. Additionally, in order to maintain superior customer service, the Assistant Deputy Chief Procurement Operations (ADCPO) will serve as a high-level liaison, on a dotted line reporting basis to the president of the operating agency. This will ensure a full awareness of the needs of the agency and will enable the Deputy Chief to represent the agency in all matters of procurement and supply chain priority
 
RESPONSIBILITIES:
  • Negotiates or oversees negotiations with the corporate heads of major, multi-national organizations for costly and complex awards that include new trains and buses
  • Negotiates or oversees negotiations on new technology and complex, multi-faceted service contract awards in support of areas such as Paratransit.
  • Counsels executive staff/senior management on recommended strategies associated with long-term category/department business plans.
  • Directs sound procurement approaches, incorporating effective inventory management practices, to ensure availability of critical inventory materials necessary for safe and efficient operations
  • Discuss with the planning team the demand/forecast analysis, resultant buy decisions with delivery scheduling, and expediting and inspection coordination.
  • Through collaboration with Supply Chain Strategy, develops and implements strategies, policies, and procedures related to purchasing and contracting processes and goals.
  • Develops and implements strategies, policies and procedure for legal and technical sufficiency, method of solicitation, risk analysis, alternate sourcing efforts, submission requirements, bid/proposal evaluation, responsibility determinations, payment terms, maximization of M/WBE/SDVOB goals, vendor qualification and performance reviews.
  • Counsels executive staff/senior management on procurement strategies and business/commercial issues presented by current and future contractual relationships ensuring a thorough understanding of the benefits/risks inherent in the contracting process.
  • Responds to a wide variety of audits (MTA/IG/NYC/Federal) and executive level inquiries (MTA Board/Executive/Senior Management/City and State officials).
  • Active and visible change agent that develops employees and creates a climate of continuous improvement, high engagement, motivation, flexibility and agility. Select, develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
  • Other duties as assigned.
 
KNOWLEDGE, SKILLS, AND ABILITIES
   
  • Must have knowledge of Procurement Operations / Supplier Management; ERP / Business and Supply Chain Systems.
  • Must have knowledge of visualization tools, PowerBI, Tableau, etc.
  • Must have the ability to comprehend high-level business strategy objectives and effectively develop / execute ‘roadmaps’, milestones, detailed implementation plans and KPI’s.
  • Excellent communication and interpersonal skills.
  • Excellent organizational and presentation skills.
  • Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.
  • Demonstrated ability to communicate and interact well with external agencies. External agencies may include the New York State Government, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
  • Demonstrated ability to work in a high profile, high pressure environment effectively.
  • Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
  • Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area(s) of responsibility.
  • Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
  • Demonstrated analytical capabilities and quantitative skills.
EDUCATION AND EXPERIENCE: 
REQUIRED
  • BA/BS in Business, Supply Chain or related field; MBA or advanced degree preferred.
  • Minimum 14 years related experience in procurement operations, including at least 5 years in a leadership role for a large, multi-faceted, fast-paced organization or governmental body preferred. A Master’s degree in a relevant field may substitute for 2 years of experience. A Juris Doctorate degree may substitute for 3 years of experience.
  • 5+ years managing process improvement and efficiencies.
  • Experience in Lean concepts in supply chain, operations 
 
PREFERRED          
  • An advanced degree in related field.
  • Familiarity with the MTA’s policies and procedures.
  • Familiarity with the MTA’s collective bargaining procedures
 
OTHER INFORMATION:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
 
 
Equal Employment Opportunity
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
 
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
 
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