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Operations Analyst - HR: Employment

Job ID: 6667
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Workforce Testing
Date Posted: Apr 2, 2024

Description

JOB TITLE: Operations Analyst - HR: Employment
SALARY RANGE: $45,125 - $75,208
SUPERVISOR: Deputy Director - HR/Manager HR
LOCATION: 2 Broadway New York, NY 10004
HOURS OF WORK: 8 hours/day
This is a resume-based position represented by the Transportation Communications Union (TCU).
SUMMARY: The purpose of this position is to administer and support activities and process transactions for the Human Resources Employment area.
RESPONSIBILITIES:
  • Gather, validate, and maintain data and other transaction inputs
  • Gather forms and track status
  • Enter transactions in PeopleSoft and the service request management tool
  • Retrieve, index and review scanned documents and forms
  • Provide satisfactory customer service by receiving, analyzing, researching and seeking resolution to assigned inquiries
  • Integrate across COE teams to document, research and resolve basic issues and errors as assigned. Understand when to resolve or escalate to supervisor.
  • Perform / support cyclical processing and period end activities
  • Complete assignments as delegated by supervisor
  • Comply with MTA and COE policies, practices, and procedures
  • Develop and update operating procedures and training materials as needed
  • Understand the MTA and COE vision including how individual responsibilities fit into the long-term strategies
  • Track and report status of work
  • Maintain appropriate level of process, functional and technical knowledge and participate in training to continue to develop such knowledge
  • Support other team members as appropriate
  • Ensure that all assignments are completed with the highest quality and within agreed-to Service Level Agreement guidelines and Key Performance Indicator targets
  • Support additional Employment functions as needed, i.e. civil and non-civil service processing, UCM, Siebel, etc.
  • Adhere to team budget
  • Identify and implement continuous improvement initiatives as assigned
  • Participate in user groups as necessary
  • Identify and document input to knowledge management tool
KNOWLEDGE, SKILLS, AND ABILITIES :
Required
  • Possess specific work experience for HR Employment
  • Working knowledge and use of PeopleSoft or related database software
  • Ability to work in a team environment
  • Ability to process requests consistently with general supervision
  • Ability to assess problems and promptly resolve or identify appropriate team to resolve
  • Strong oral and written communication skills
  • Strong interpersonal skills with the ability to work with and collaborate across the COE at all levels within and outside the organization
  • Strong time management skills and ability to manage individual assignments
  • Strong attention to detail
  • Ability to handle sensitive situations and maintain a high degree of confidentiality

Preferred

  • Understanding of MTA HR policies and procedures
  • Familiarity with performance metrics and ability to meet identified targets
  • Working knowledge of service request management tools
  • Working knowledge and use of office productivity tools (e.g., MS Outlook, MS Office applications) and web-based applications
EDUCATION AND EXPERIENCE:
Experience Required:
  • Minimum three (3) years of experience in HR Employment data processing or other related area

Education Required:

  • High School Diploma or GED
Preferred Education and Experience:
  • Bachelors degree or associate degree with relevant experience in Business or related field
  • Shared Services experience
OTHER INFORMATION:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the Commission).
Equal Employment Opportunity
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
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