Invoice Processing Assistant

JOB TITLE:                          Invoice Processing Assistant  

SALARY:                              $44,626* (salary non-negotiable) 

DEPT/DIV:                          MTA Police Department 

SUPERVISOR:                    Manager, Police Procurement and Materials

LOCATION:                         420 Lexington Avenue, New York, NY 10170 

SHIFT:                                  Monday- Friday 9am- 5pm

*This position is an IBT 808 represented role and therefore covered by a collective bargaining agreement. 

SUMMARY 

As an operating department, the MTA Police Department must internally process requests for goods and services, vendor invoices, and verification of receipt for goods and services in accordance with the MTA Police Department Procurement Policy.  This position will be accountable for all data entry and file maintenance of procurement-related documents.  

RESPONSIBILITIES 

• Process all MTAPD procurement transactions based on MTAPD member requests to meet the needs of the department.
• Generate procurement records in the MTAPD procurement database to capture transaction data for the purpose of maintaining accurate procurement data.
• Stamp and code invoices with applicable general ledger and expense codes to properly deduct funds from the allocated budget.
• Generate file folders for each transaction and maintain procurement files in accordance MTAPD procurement processes to utilize for auditing purposes.
• Verify the receipt of goods and services in the event that no receipt form is submitted.
• Order and stock MTAPD Operations Support office supplies on an as needed basis.
• Provide general clerical assistance as it relates to the Procurement Department.

KNOWLEDGE, SKILLS, & ABILITIES 

• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, Access, and Outlook.
• Ability to create and execute queries in Microsoft Access

EDUCATION & EXPERIENCE: 

• High school diploma or GED.
• Possesses a minimum of three (3) years procurement related experience.
• Possess a minimum of three (3) years of experience using Microsoft Office Suite.

OTHER INFORMATION: 

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). 

Equal Employment Opportunity 

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.