Manager, Subways Project Administration

Description

Job Information: 2224    

Title: Manager, Subways Project Administration    

First Date of Posting: 06/03/2024 

Last Date of Filing: 06/24/2024

Authority: TA    

Department: Subways    

Division Unit: Office of the Senior Vice President    

Reports To: Senior Director, Subways Systems and CBTC Technology Systems    

Location: 2 Broadway, NY 10004    

Hours of work: 9:00am – 5:00pm    

Compensation:    

Salary Range (Grade F/ 479 Hay Points): $81,780- $116,074    

Responsibilities:    

This position will be responsible for providing oversight, tracking, and support of Department of Subways (DOS) interaction with the accelerated Capital and MTA IT programs with focus on CBTC. This position will be responsible for supporting Subways Operating Initiatives & Project Coordination area in identifying gaps within DOSs project management capabilities, documenting findings for DOS Sr. Leadership, assisting the operating divisions in developing action plans, tracking operating divisions response, and ensuring DOS is positioned to effectively respond to C&D and MTA IT initiatives. These positions will be responsible for creating and maintaining unified project schedules, accounting for project interdependency impacts and interactions between projects, and ensuring stakeholders understanding of resource requirements and expectations. These positions will also track requests for information and review of contract submittals, maintain matrixes of identified stakeholders, verify compliance with timelines, and synthesize DOS responses to ensure that the correct stakeholders have provided input. These positions will be tasked with providing periodic project and program updates to Senior Management in the operating divisions, as well as to Senior Leadership in the DOS.    

This position will be responsible to gather information from C&D, MTA-IT, vendors, consultants, operating divisions, and downstream support stakeholders to develop a complete, all-inclusive picture of DOS involvement in programs and projects impacting the operating divisions. These positions will be responsible to communicate these schedules to the operating divisions and senior leadership, and provide updates on schedule adherence, risks, resource stains, overlapping efforts, and achievements.  These positions will identify gaps in stakeholder identification and work towards resolving staffing and succession planning issues; maintain records of all DOS responses to C&D and MTA IT, including formal responses, Working Group Actions, and design discussions, creating a central repository of DOS requirements communicated to project teams; and, identify, flag, and communicate, and resolve impacts to stakeholders during the design, construction, test and commissioning of Capital and MTA IT projects.    

Education and Experience:
A baccalaureate degree from an accredited college in public administration, economics, computer science, marketing, or engineering or satisfactory equivalent. Six (6) years of related experience and three (3) years must have been in a managerial or supervisory capacity; or a satisfactory equivalent of education and experience.    

Desired Skills:    

• Excellent strategic and leadership skills.
• Ability to manage large stakeholder issues related to major interdivisional projects.
• Strong business acumen and excellent communication and presentation skills.
• Proven skills in managing highly motivated staff and effectively providing oversight on a vast suite of intersecting projects.
• Adaptable and flexible with the ability to prioritize in a fast-paced environment to foster new initiatives.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.
• Demonstrated ability to build relationships and work collaboratively with stakeholders at all internal levels within the organization.
• Excellent written, verbal, analytical, and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated proficiency in Microsoft Office Suite or similar applications, i.e., Word, Excel, PowerPoint, and Outlook.

Selection Method:    

Based on evaluation of education, skills, experience, and interview.    

All appointments, with the exception of the Department of Subways employees on MABSTOA payroll, will be made on the NYCT payroll.    

Other Information:    

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).    

Equal Employment Opportunity:    

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.