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Senior Director Program Support

Job ID: 5500
Business Unit: MTA Construction & Development
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Penn Station Access
Date Posted: Feb 1, 2024

Description

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.   

  

   

JOB TITLE:  

Senior Director Program Support   

AGENCY:  

Construction & Development  

DEPT/DIV:  

Delivery/Penn Access  

REPORTS TO:  

Assistant Vice President Deputy Project Executive  

WORK LOCATION:  

2 Broadway  

HOURS OF WORK:  

9:00 AM to 5:30 PM or as required (7.5HR/ DAY)  

HAY POINTS:  

1074  

SALARY RANGE:  

$132,474 to $173,872 

DEADLINE:  

Open Until Filled  

   

Summary  

   

The Senior Director of Program Support has a high level of authority for the decision-making, staffing, and budget for their functional area of responsibility, subject to approval regarding the most significant issues by senior management within MTA Construction & Development. Works within clearly defined policies, principles, and specific objectives in consultation with departmental management. Provides policy and procedural recommendations with final approval from senior management.   

Responsibilities  

Typical duties may include:  

Provide direction within their area of responsibility to ensure effective implementation of administrative processes and recommend changes to support efficient and effective departmental or business unit operations.  

Direct provision and coordination of administrative functions within their area of responsibility or a C&D business unit, including but not limited to some of the following areas: capital project budget administration, procurement requests, payment coordination, timecard/job charge management, space management (including field offices), non-revenue vehicle management, training/travel requests, overtime management, audit response, internal controls, and/or equipment/supplies management. Direct coordination with related parties throughout C&D and the MTA agencies.  

Direct development, analysis, reporting, and maintenance of data and related systems required for effective operations in project management, business unit, or departmental operations.  

Support strategic planning, initiatives, and priorities for C&D Departments, Business Units, and/or Project/Program  Management Operations.  

May direct budget activities and requests for a program of capital projects within a  business unit or for departmental operations.    

Oversee preparation of data analysis, reporting, and presentations related to capital project management, business unit, and/or departmental operations.  

May oversee data and document management activities for project management systems within a business unit or integrated project.  

May direct activities to prepare and support personnel requests and documentation for a business unit, including temporary staffing services.    

Ensure effective coordination within the business unit(s).    

Maintain related reports and data for their area of responsibility.  

May direct management and resolution of complex issues for high-priority contracts and procurement requests supporting operations or support resolution of capital program/project-related issues.  

Education and Experience  

   

Bachelor’s degree in Business Administration, Public Administration, Engineering, Architecture, Computer Science, or a related field.   

   

Must have a minimum of twelve (12) years of related experience.  

   

Must have a minimum of six (6) years in a managerial or supervisory role and/or project manager role in a large, multi-faceted organization.   

   

Competences:   

   

Substantial experience in managing diverse administrative functions supporting operations of a large organization.   

Demonstrated experience in implementing MTA policies and practices related to project management, budget, human resources, procurement, payment processing, facilities management, timekeeping, and/or other administrative functions preferred.   

Ability to manage complex, sensitive issues with high confidentiality and judgment.   

Excellent communication and interpersonal skills.  

Demonstrated ability to build relationships and work collaboratively with internal and external stakeholders at all levels.   

Demonstrated ability to work in a high-profile, high-pressure environment effectively.  

Must have focus and ability to deliver on results, organizational effectiveness, and continuous improvement.   

Must be a proven leader as a change agent and creative/innovative thinker with the ability to align organizational goals with solutions to drive process improvements.  

Must possess excellent team-building, listening, problem-solving, and prioritization skills.   

Demonstrated proficiency in PeopleSoft, Microsoft Office Suite (Word, Excel, Access, PowerPoint, and Outlook), Power BI, Teams, or similar applications.  

Other Information  

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).  

   

Selection Criteria  

Based on evaluation of education, skills, experience, and interview.  

   

How to Apply  

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.   

   

Equal Employment Opportunity  

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.  

   

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.  

  
  
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