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Buyer (TCU Rep)

Job ID: 5072
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Indirect Operations #1
Date Posted: Mar 12, 2024

Description

JOB TITLE:                            Buyer                     
SALARY RANGE:                  $62,802 - $89,718                   
DEPT/DIV:                             MTA BSC Procurement Department                         
SUPERVISOR:                      Procurement Manager                       
LOCATION:                            333 W. 34th Street, 10th Floor                        
HOURS OF WORK:               40 hours  
DEADLINE:                               
   
*** This position is represented by the Transportation Communications Union (TCU) ***  
 
Summary

  
Processes internal customer requisitions typically for low dollar procurements of lesser complexity than a Sr. Buyer, utilizing non-RFP marketing strategies.  Responsible for managing the bidding process, contract creation, administration, and maintenance through contract lifecycle.  Works collaboratively with Project Managers, Legal, and other functions as necessary to secure leading class contract terms and service levels in a timely fashion.  
   
Although the Buyer position has both Buying and Contract Management and Administration responsibilities, incumbents may be assigned to concentrate their work on either one or the other as needed.  



Responsibilities
  

Buying:  
  • Reviews and processes high volume low complexity requisitions independently.  
  • Verifies requisitions for accuracy and validates scope of work collaborating with Project Managers and internal stakeholders.  
  • Produces high quality “Memo to File”, summary documentation, or system reference information for each requisition, ensuring detailed spend information is available for future reference.  
  • Determines how each procurement can contribute to diversity goals.  
  • Initiates advertising for requisitions that exceed defined $thresholds as required and identifies potential suppliers.  
  • Solicits quotes and evaluates bids ensuring they are compliant with MTA policies, including pricing analysis.   
  • Initiates proposal to consider new suppliers for requisitions that are not advertised.  
  • Manages award process, collaborating with Legal on contract execution.  
  • Coordinates distribution and collection of required government forms to awarded supplier.  
Contract Management and Administration:  
  • Manages ongoing contract administration and changes, as well as related PO revisions as needed.  
  • Reviews contracts on a routine and as-needed basis to monitor pricing, delivery and other KPI's, ensuring compliance to MTA standards, policies, and procedures.  
  • Manages contract issues, including delivery, supplier performance, price changes post negotiation, scope/product changes, etc.  
  • Keeps requestor informed of status, delivery, and price changes.  
  • Identifies and resolves past-due POs, match exceptions, pricing and freight charge discrepancies, and invoice issues.  
Performance Indicators:  
  • Meets savings and value creation targets.  
  • Meets diversity spend targets for assigned scope.  
  • Meets agreed stakeholder requirements.  
  • Achieves high percentage of events planned versus executed.  
  • Executes assigned requisitions in a timely fashion.  


Qualifications  

  • Bidding and sealed bidding processes, contract writing and administration.  
  • Ability to complete routine purchasing transactions effectively, efficiently, and accurately from requisition to purchase order close in a fast-paced environment.  
  • Knowledge of procure-to-pay process and procurement-related policies, procedures, processes and risks, and ability to apply understanding to daily work.  
  • Knowledge of ERP Purchasing applications and other procurement-related software.   
  • Interpersonal and organization skills with strong attention to detail.  
  • Actively solicits differing opinions to ensure understanding of complex issues and acts in a manner that builds and maintains trust.  
  • Solid judgment with ability to learn quickly and adapt to changing circumstances.  
  • Knowledge of government procurement requirements such as sealed bids, advertising requirements, and diversity spend targets.  


Education & Experience  

  • BA/BS in Supply Chain Management, Procurement and Contract Management, or related field.  
  • 3 years satisfactory full-time transactional procurement experience.  


Other Information
  

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.  
Members of TCU are subject to an initiation fee and monthly membership dues.  



How To Apply  

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.
Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.  

  



Equal Employment Opportunity
  

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.  
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.  
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