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Director Operations Procurement MNR

Job ID: 5301
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: MNR Operations
Date Posted: Jan 5, 2024

Description

JOB TITLE:                      Director, Operations Procurement, MNR     
SALARY RANGE:           $119,400 ‐ $144,000
HAY POINTS:                  805
DEPT/DIV:                       MTA Procurement-MNR Direct                
SUPERVISOR:                Senior Director – Operations Procurement            
LOCATION:                     420 Lexington Avenue, New York, NY 10170                   
HOURS OF WORK:        9:00 am - 5:30 pm (7 1/2 hours/day)
DEADLINE:                     Open Until Filled                    

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

SUMMARY:

Assist the Senior Director Operations Procurement – MNR, in the efficient administration of the MTA Procurement subgroup, Operations Procurement, MNR. Provide timely, complete, and continuous oversight and support of activities associated with the contracting and purchasing of specific, consolidated, multi-agency inventory and non-inventory assets/services required by MNR Operating Departments. Lead a team that supports the operating departments.

RESPONSIBILITIES:

  • Direct through subordinate staff and oversee the development, solicitation, negotiation, award and ongoing administration of procurement contracts for major equipment, systems, and supplies (including new purchase, overhauls, and rehabilitation programs) for MNR operating departments including, but not limited to, Maintenance of Equipment, Maintenance of Way, Rolling Stock, Track, Structures, C&S, Power and Transportation. Oversee material status, delivery dates, availability on material needs to reduce no-stock inventory in support of production schedules. Track and expedite services to meet operating departments production schedules.
  • Assist the Senior Director with the ongoing evaluation of MNR operating departments’ needs and requirements to facilitate neutral specifications with other MTA Agencies in an ongoing effort to participate in joint procurements with a view towards leveraging volume to achieve savings and or best value purchases for MNR and MTA as a whole.
  • Communicate, correspond independently and with the Assistant Deputy Chief Procurement Officer (ADCPO) and Senior Director Operations Procurement, MNR, with external parties including but not limited to, the MNR Committee, MTA Board, MTA Procurement, and other tower leads, various audit and oversight organizations, MTA Department of Diversity and Civil Rights, Federal Transit Administration, and the MTA Inspector General’s Office, in all matters relevant to MNR Procurement. Communicate and interact with the vendor/contractor community on high level matters including conflict/problem resolution where required. Develop and implement strategies based on policies and procedures for legal and technical sufficiency, method of solicitation, risk analysis, alternate sourcing efforts, submission requirements, bid/proposal evaluation, review and opine on responsibility determinations, payment terms, maximization of Minority/Women/Disadvantaged Business Enterprise/Service-Disabled Veteran-Owned Business goals, vendor qualification and performance reviews.
  • Discuss with the planning team the demand/forecast analysis, resultant buy decisions with delivery scheduling, and expediting and inspection coordination, as required. Through collaboration with Supply Chain Strategy, develop and implement strategies, policies and procedures related to purchasing and contracting processes and goals.
  • Work with the ADCPO and Senior Director to prepare and submit as required, Procurement Staff Summary Sheets for approval and subsequent inclusion in the MTA. Item Responsibilities and Accountabilities Board package, ensuring sufficient basis for all procurement recommendations being presented to the Board, and verifying that all MTA Board reporting requirements are met. Ensure proper formats are used in accordance with MTA guidelines.
  • Attend various general/educational meetings/seminars and remain up to date on new developments with Procurement, Rolling Stock, Contract Administration, and related topics.
  • Develop training curriculum to assist in the development of Project Managers to ensure their understanding of their obligations in managing third party contracts. Contribute to the drafting and updating of departmental policies and procedures. Ensure that staff supports ethics and compliance initiatives set forth by the MTA Corporate Compliance Dept.
  • Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Review direct reports’ performance and approve performance appraisals. Promote safe work practices and safe working conditions. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. If necessary, provides input into the discipline of employees.
  • Act as liaison, both independently and in support of the ADCPO and Senior Director, with MNR internal customers and senior management to provide strategic procurement planning and guidance for the purpose of ensuring the efficient operation and management of day-to-day procurement activity, including problem solving and troubleshooting. Act as liaison to assess departmental requests (new needs). Participate in requirements planning, coordination, and scheduling with user Departments (Maintenance of Equipment, Rolling Stock, Maintenance of Way, Track, Structures, C&S, Power, and Transportation).
  • Perform other assignments as requested by the ADCPO and Senior Management. Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
  • Working knowledge of products and materials, procurement principles, terms and conditions, and contract law.
  • Ability to learn public sector purchasing (i.e., MTA Agency, NYS, NYC) and governmental regulations (FAR, FTA), and NYS contracting provisions.
  • Strong ability to evaluate contract terms and conditions.
  • Knowledge of procurement and accounting principles including working knowledge of cost principles.
  • Detail oriented and strong organizational skills.
  • Ability to evaluate the relative costs and benefits of proposed procurements and make appropriate recommendations.
  • Strong analytical skills.
  • Strong verbal, written, and communication skills.
  • Strong ability to interact with internal and external customers.
  • Knowledge of Microsoft Office Suite and/or comparable applications.
  • Working knowledge of an automated procurement system, material management and/or accounts payable systems.
  • In-depth negotiation skills including planning and implementing negotiation strategies.
  • Strong ability to manage multiple service contract requests and a large volume of contracts on an on-going basis.
  • Strong ability to deal effectively with high level executives inside and outside MNR
  • Ability to train and motivate staff.
EDUCATION AND EXPERIENCE:
REQUIRED
  • BA/BS in Business Administration, Finance, Management, Transportation, Supply Chain or related field or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree.
  • Minimum of seven (7) years of experience in a progressively responsible administrative position with emphasis on procurement including rolling stock, contract administration, engineering and/or construction as it relates to solicitation and negotiation of awards for goods and services.
  • Minimum of three (3) years of experience managing professional staff.
  • Working knowledge of products and materials, procurement terms and conditions, public sector purchasing (i.e., MTA Agency, NYS, NYC) and governmental regulations Federal Acquisition Regulations (FAR), Federal Transit Administration (FTA) and NYS Contracting Provisions.
PREFERRED          
  • Master’s degree in a related field.
  • Familiarity with Procurement systems, and/or Transportation/Railroad Operations.
  • Familiarity with MTA All Agency Procurement Guidelines.
  • Familiarity with FTA Procurement Regulations, including Circular 4220, IF and Buy America.
  • Familiarity with the MTA’s collective bargaining procedures.
  • Experience in Lean concepts in supply chain, operations
OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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