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Assistant Director Project Controls

Job ID: 4855
Business Unit: MTA Construction & Development
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Safety Oversight
Date Posted: Jan 2, 2024

Description

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

JOB TITLE:

Assistant Director, Project Controls

AGENCY:

Construction & Development

DEPT/DIV:

Delivery/Safety Oversight

REPORTS TO:

Vice President, Safety

WORK LOCATION:

2 Broadway

HOURS OF WORK:

9:00 AM to 5:30 AM or as required

HAY POINTS:

775

SALARY RANGE:

$106,900 to $140,306

DEADLINE:

Open Until Filled

 

Summary

 

The Assistant Director Project Controls will lead MTA Construction and Development's Safety Oversight analytics and reporting efforts. Responsible for managing and ensuring effective and efficient dashboards, databases, and process improvement operations. Additionally, this role has some level of authority for the decision-making, staffing, and budget for their functional area of responsibility, subject to approval regarding the most significant business and policy issues by departmental management and/or Senior Management. The incumbent has decision-making authority over their functional area of responsibility within well-defined, somewhat diversified procedures and precedents. The Assistant Director provides high-level analysis, makes recommendations for policy and procedural changes with final approval from departmental management and/or Senior Management, and supports implementing such changes. May provide input into overall strategy and approach in consultation with departmental management and/or CD Delivery Senior Management.

 

Responsibilities

Assist the Director/Business Unit & project leadership in providing pro-active risk management support to the Program Director, Technical Services, and Executive Management concerning optimizing project leading and lagging trends.
 

Independent oversight of project delivery performance relative to Project and Contract Baselines and application of effective project control practices by Safety Oversight and project teams.


Provide proactive risk management trends and analysis input during the Select-Phase stage to optimize overall project stats and risk assessments or audits.


Lead front-end-loading activities to identify opportunities to mitigate risk and realize opportunities associated with defining projects and their emerging execution strategies to reduce delivery risk and maximize project safety.

Oversee project delivery performance against Project Baselines and ensure appropriate project control practice is applied.


Works cross-functionally to solve problems and implement changes. Analyses decisions and actions from project outcomes, performance, and value-for-money.

 

Works proactively with Agency and Development to resolve complex issues.

 

Preferred Qualifications:

 

Ability to oversee a team of analysts and database administrators.

 

Provide analytical management and support to the Safety Oversight management team.
 

Lead preparation and delivery of ad hoc and routine reports for internal and external stakeholders.


Manage and update the Power BI dashboard's datasets, databases, and tables.

 

Maintain SQL server and MS Access database.

 

Provide process improvements and reengineering utilizing Microsoft Dynamics applications.

 

Education and Experience

 

Bachelor's degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field. 

 

Must have a minimum of eight (8) years of related experience.

 

Must have a minimum of four (4) years in a management or supervisory role and/or project manager role in a large, multi-faceted organization.

 

An equivalent combination of education and experience may be considered.

Experience in project management or project controls with highly complex systems is preferred.


Proven ability to collaborate with a broad range of stakeholders and drive outcomes.


Excellent communication and interpersonal skills.
 

Demonstrated ability to work in a high-profile, high-pressure environment effectively.

Must have focus and ability to deliver results, organizational effectiveness, and continuous improvement.


Must be a proven leader as a change agent and creative/innovative thinker with the ability to align business goals with solutions to drive process improvements.


Must possess excellent team-building, listening, problem-solving, and prioritization skills.

 

Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).

 

Preferred

 

Power BI

SharePoint

SQL & SQL server

Primavera

Python

PowerShell

ArcGIS

ESRI

Everbridge

 

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission").

 

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

 

How to Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the "Careers" link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

 

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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