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Senior Director Program Oversight

Job ID: 4643
Business Unit: MTA Construction & Development
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Program Oversight
Date Posted: Jan 24, 2024

Description

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

 

JOB TITLE:

Senior Director Program Oversight

AGENCY:

Construction & Development

DEPT/DIV:

Development / Program Oversight

REPORTS TO:

Senior Vice President, Program Oversight

WORK LOCATION:

2 Broadway

HOURS OF WORK:

9:00 AM to 5:30 PM or as required (7.5HR / DAY)

HAY POINTS:

954

SALARY RANGE:

$124,355 to $163,216

DEADLINE:

Open Until Filled

 

Summary

The Senior Directors oversee the Division’s three principal areas -- Capital Program Reporting, Data Management, and Capital Program Performance -- related to the MTA’s capital program for the MTA’s various operating agencies. The Senior Directors are responsible for administering, monitoring, reporting and evaluating these areas and for leading necessary departmental, interdepartmental, and/or interagency initiatives. This work supports the Division’s capital program oversight mission, enabling the MTA to plan and implement long- and short-term projects in a cost-effective and timely manner and adherence to MTA Capital Program policies, guidelines and objectives. 

 

In a matrix structure, these positions are responsible for the supervision of staff and the ongoing management of processes, systems, analyses, and reports to support the development and oversight of MTA’s various five-year capital programs launched in 1982, as well as supporting ad-hoc activities as may ariseSuch work may be cross-functional or cross-agency in nature. The value of such work varies depending on the area.  The MTA’s current approved 2020-2024 Capital Program is approximately $55 billion.

 

Responsibilities

Develop for MTA Board and NYS Capital Program Review Board approval MTA’s 5-year Program and, as needed, amendments to approved 5-year Programs.

 

Develop the MTA’s annual commitment plan by agency and/or business unit with monthly goals, including dates and dollars.

 

Manage the monitoring of the performance of projects at critical steps, including design, advertisement, procurement, award and substantial completion.

 

Review and approve critical transactions related to advertising and awarding capital projects and budget changes to projects or agency capital programs.

 

Report monthly, quarterly and annually on all commitment goals.

 

Manage the development and quarterly content updating of the MTA’s capital program, which covers all capital projects by ACEP by Plan by agency by area.

 

Responsible for all alterations and/or improvements to the Capital Dashboard, including publicly available downloads, reports and analysis.

 

Responsible for external reporting to the NYS Comptroller and other NYS entities, such as the Sixty-Day Report and the Sandy Update report and reviewing and commenting on NYS and NYC Comptroller audits.

Periodic review of disclosure reports and reporting on MTA’s federally required disclosure documents, as well as representing the MTA C&D at periodic disclosure meetings with investors and outside legal counsel.

 

Review and comment on internal facing and internally produced reports on capital program performance from C&D Planning, Delivery and agency-based reports.

 

Develop and maintain key performance indicators (KPI) and any KPI-based reports or dashboards on the performance of the MTA’s capital program for internal and external consumption.

 

Responsible for monitoring and maintaining the data integrity of critical capital program systems, such as IMPACT, and utilizing appropriate interfaces with other systems, such as Project Status Report (PSR) or Accounts Payable (PACMAN).

 

Oversee the use of the MTA Decision Support Tool, including providing analyses, reports, or data to support the review and development of MTA’s long-term capital needs assessments and 5-year programs, as well as training as needed.

 

Maintain, review, and periodically update Capital Program Policies and provide analysis and recommendations regarding their application to proposed uses of capital funds.

 

Liaise and maintain collaborative relationships with other units within  MTA, including MTA Capital Program Funding and Grant Management, C&D Development, C&D Planning,  C&D Delivery, MTA operating agencies, etc.

 

Responsible for developing and reporting on MTA Capital Program Blue Page database for the new five-year capital plan(s) and any amendments to them in collaboration with C&D Project Development, Program Oversight and Delivery as well as the operating agencies.

 

Responsible for ad hoc analysis and oversight reporting as requested on program, project, or business unit performance as requested by C&D, MTA, or NYS leadership.

 

Education and Experience

 

Bachelor’s degree in Transportation, Urban Planning, Business, Public Policy, Construction Management, Finance/Economics or a related field.

 

A master’s degree in public policy, public administration, public affairs or business administration is strongly desired.

 

Minimum ten (10) years of experience in Transportation Planning or Budgeting, Infrastructure, Finance, Planning or a related field.

 

Minimum (6) years of managerial experience

 

Strong understanding of the MTA’s capital program across all active plans, agencies and categories (e.g., signals, rolling stock, ROW).

 

Historical knowledge of MTA capital program performance over time.

 

Familiarity with the MTA’s operating agencies and operating budgets.

Familiarity with the MTA’s policies and procedures.

Excellent organizational and presentation skills.

Demonstrated supervisory and/or leadership capabilities.

Demonstrated ability to creatively problem-solve.

Demonstrated ability to work with all levels of an organization.

Demonstrated ability to work effectively in a high-profile, high-pressure, fast-paced environment.

Demonstrated ability to communicate effectively with key internal and/or external stakeholders.

Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.

Demonstrated analytical capabilities and quantitative skills.

Demonstrated proficiency in spreadsheet, database, and presentation applications, such as Microsoft Office Suite, i.e., Word, Excel, Access, Power BI, PowerPoint, and Outlook

Good understanding and knowledge of as well as experience using MTA databases such as Project Status Report (PSR) and the MTA’s capital budget system IMPACT.

Other Information

As an MTA Construction & Development employee, you may be required to complete the New York State financial disclosure statement – annually if your position earns $108,638 (this figure is subject to change) per year if the position is designated as a policymaker.

 

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

 

How to Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

 

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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