Supervisor, Police Administration

JOB TITLE:                          Supervisor, Police Administration

SALARY:                              $76,000

DEPT/DIV:                          MTA Police Department

SUPERVISOR:                     Manager, Police Administration and Payroll

LOCATION:                         420 Lexington Avenue, New York, NY 10170

*This position is an IBT 808 represented role and therefore covered by a collective bargaining agreement.

SUMMARY

This position is intended to support MTA Police (MTA PD) operations by supervising civilian Police Administrator staff, under the direction of the Manager, Police Administration and Payroll, within the MTA Police Department and to plan, organize, and implement administrative systems, with respect to Payroll, HQ policy changes, and PD policy changes for their assigned region. Assists in acting as a liaison with the HQ People Department for related matters for their assigned region. Projects may include assisting with audits and the escalation of issues. Supervises a team that is responsible for implementing this administrative function for their assigned region.

RESPONSIBILITIES

• Supervise Police Administrators in their assigned region and assists in acting as a liaison to civilian MTAPD HQ employees. Duties include but are not limited to:
  • Maintain ample administrative coverage at MTAPD locations as appropriate.
  • Train and educate newly appointed Administrative Staff.
  • Providing guidance and training regarding the Department payroll process.
  • Communicating with the Administrative Staff of any MTAPD or MTA policy changes.
  • Ensure that there is uniformity and continuity within the administrative staff regarding Collective Bargaining Agreements for the MTAPD, COA, and PBA.
  • Oversee record management paperwork is submitted in a timely fashion.
  • Participate in the selection process of candidates. Develop and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Provide significant input for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Assists in serving as a liaison between the MTAPD and the BSC, MTA Human Resources, the labor unions covering the PD jobs, MTA Pensions, and MTA Labor Relations. Duties include but are not limited to:
  • Assisting the BSC with trouble shooting various payroll issues that impact over 1000 members of the MTA Police Department (process incorrect payroll hours, incorrect payroll coding, improper accrued time balances and Member of Service schedule changes).
  • Assisting the PBA with pension, tax, payroll deduction, hourly pay, and reimbursement assessments as it relates to their membership.
  • Assisting and providing MTA Pensions Department with the information that ensures a Member of Service retirement and or compensation eligibility.
  • Provide MTA HR with Member of Service Department Status Updates.
• Generate, Monitor, Maintain and Control the following Reports:
  • Department Weekly Military Database
  • Department MOS Accrued Time Report (Vacation, Comp, Chart, Personal).
• Serve as a member of the MTAPD New York State Annual Compliance Mandated Training Team for their assigned region.
  • Responsible for tracking and maintaining compliance with the annual course curriculum.
  • Communicates status of completed training to commanding officers to ensure that sworn officers comply with the mandated training requirements.
  • Liaise with the HQ Training department to ensure consistency and alignment.
• Assist in the management of the MTAPD Continued Education Tuition Reimbursement Program for their assigned region.
  • Liaise with the HQ Training department to ensure applicants are using the Program appropriately.
  • Provide accurate information to sworn members regarding the Program, such as eligibility, requirements, etc.
  • Assist department member with submitting required documentation for resolving payment discrepancies.
• Supervise and assist in the preparation of Department Ceremonies and Special Events for their assigned region.
  • Coordinate with designated locales.
  • Liaise with Procurement for support at on-site facilities.
  • Liaise with operating agencies regarding audio-visual equipment.
• Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Excellent organizational and presentation skills.
• Demonstrated ability to work with all internal levels within a given organization.
• Demonstrated ability to communicate and interact well with external agencies.  External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
• Demonstrated ability to work in a high-profile, high-pressure environment effectively.
• Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
• Demonstrated analytical capabilities and quantitative skills.
• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.

EDUCATION & EXPERIENCE:

• High school diploma or GED; and
• Possesses a minimum of five (5) years practical experience processing and troubleshooting payroll issues.
• Possesses a working knowledge of PeopleSoft Payroll Systems or comparable applications.
• Must be able to successfully pass a Police background investigation.

PREFERRED:

• Bachelor’s degree in Business, Human Resources or a related field or an equivalent combination of education from an accredited college and experience may be considered in lieu of a degree;
• At least 1 year experience in training civilians in payroll management and related work area.
• Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.
• Familiarity with the MTA’s policies and procedures.
• Familiarity with the MTA’s collective bargaining procedures.

GENERAL:

• May need to work outside of regular work hours (i.e., evenings and weekends)
• Travel may be required to other MTA locations or other external sites.
• May need to respond to emergencies on a 24-hour basis.

OTHER INFORMATION:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.