Senior Program Support Administrator

Description

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Summary

Under the supervision of the Director, TOD Planning Policy & Economica Development, within MTA-C&D’s Transit Oriented Development (TOD) department, this position will provide project and administrative support to TOD senior management and project management staff. A significant responsibility of this position will be to assist senior TOD management on Second Avenue Subway Phase 2 real estate matters, including real estate appraisals, acquisitions, relocations, and necessary project tracking. This position also requires the incumbent to provide project and administrative support to TOD staff, including overseeing the centralizing filing system (electronic and physical), records management, and communications with internal and external organizations.

The ideal candidate will demonstrate a strong interest in the deep breadth of projects led by the TOD group and a general interest in urban and regional planning, real estate development, capital improvement projects, and transit planning and operations.  The candidate is expected to be a self-starter, show initiative, and be interested in supporting a dynamic department by providing administrative, project, and general office support. 

Responsibilities

Responsibilities will vary by assignment. 

Typical duties may include, but not be limited to:

Assist TOD senior management with real estate acquisitions for the Second Avenue Subway project and other projects, including overseeing appraisals and ensuring that requirements of the Federal Transit Administration (FTA) are being conformed.

Work with consultants in monitoring issues associated with TOD projects and coordinate appropriate follow-up action.

Provide administrative support, including centralized filings, scheduling, communications, and presentations.

Assist in drafting Requests for Proposals, MTA Board staff summaries and information items, reports, and schedules for TOD senior management and project managers.

Interface with other MTA agencies and departments (e.g., legal, engineering, public/governmental affairs, accounting, budget, procurement, etc.) at every organizational level and with external parties.

Other duties may be required to support department objectives.

Education and Experience

Bachelor's degree in Business Administration, Public Administration, Real Estate, Urban Planning, or a related field.

Must have a minimum of five (5) years of work experience in real estate, planning, or a related field.

A Master's degree is preferred. 

Highly organized with meticulous attention to detail and a focus on data integrity.

Excellent written and oral communication skills.

Project management skills desired, demonstrating the ability to complete tasks promptly, thoughtfully, and in a high-quality manner.

Graphics and presentation skills.

Ability to work on cross-functional project teams and foster team commitment to tasks.

Self-motivated, detail-oriented, and a team player.

Ability to work effectively with all levels of management and team members.

Ability to anticipate and support timely resolution of potential issues.

Flexibility to adapt to changing priorities in a fast-paced environment.

Ability to handle sensitive and confidential information with sound judgment and discretion.

Excellent knowledge of Microsoft Office Suite (including Excel, Access, and PowerPoint).

Experience with software applications related to capital project management (such as Asite, PSR, and Visio) preferred.

Knowledge of federal acquisition procedures (Uniform Act) preferred, or willingness to learn.

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Selection Criteria

Based on evaluation of education, skills, experience, and interview.

How to Apply

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.