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Administrative Assistant (Confidential)- Labor

Job ID: 3687
Business Unit: MABSTOA
Location: New York, NY, United States
Regular/Temporary: Regular
Department: NYC Transit Authority
Date Posted: Dec 21, 2023

Description

Amended post 2-13-2023
 
Title:                             Administrative Assistant (Confidential)
First Date of Posting:   2/8/2023
Last Date of Filing:      Open till filled
Authority:                     OA
Department:                Labor Relations
Division/Unit:               Labor Relations
Reports to:                  Senior Director
Work Location:            2 Broadway, Manhattan
Hours of Work:            8:30 am- 4:30 pm
 
" This posting is open for MTA employees only"
 
This position on the NYC Transit payroll is competitive and is eligible for the 55-a Program.  This position is open to qualified persons who are eligible for the 55-a Program.  Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program.  For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page

Responsibilities 

Under general supervision, incumbent will provide administrative assistance to Labor Relations managers, handling confidential records, which includes scheduling discipline and grievance matters for represented employees of various bargaining units within the contractual mandated time limit. Typical responsibilities of this position include, but are not limited to, creating calendars and sending out notification letters; data collection and entry; storing and distributing disciplinary and contract grievance awards and stipulations in a timely manner; processing case closeouts including updating files; document control and record retention; checking reports for errors, preparing error reports and tracking transactions; generating reports utilizing PeopleSoft 9.2 or other Authority-authorized software (ARMS).  The incumbent will provide office support to the Office of the Deputy Chief, Labor Relations, as needed, and other Labor Relations managers in preparing correspondence (email, memoranda, meeting agenda and/or minutes), charts, graphic tables, spreadsheets and related documents; respond to Labor Relations inquiries and general administrative matters as well as liaise with all levels of internal and external agency clients and outside consultants.

Education and Experience 

1. Graduation from a senior high school and five years of satisfactory, full-time, paid experience in administrative work, including (1) year in a responsible secretarial or supervisory capacity; or

2. A baccalaureate degree, is issued upon completion of a four-year course in a an accredited college or university and one (1) year of satisfactory, full-time, paid experience in a responsible secretarial or supervisory capacity; or

3.  A satisfactory equivalent of education and experience.

Compensation 

Salary Range: $58,031- $73,913 (Start Rate:  $50,459)

Other Information

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including    military service members, to apply.


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