Transit Management Analyst Series (Facilities Management)

Job Information:

Title: Transit Management Analyst Series

First Date of Posting: 09/05/2023

Last Date of Filing: 10/03/2023

Authority: TA

Department: Subways

Division Unit: Facilities

Reports To: Assistant Director, Facilities Management

Location: 2 Broadway, New York, NY

Hours of work: 8:30am to 4:30pm

Candidates selected for this position may be placed in a competitive or non-competitive class position based on their qualifications. Qualified candidates who are placed in a competitive class position are eligible for the 55-a Program.  Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program.  For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page

Compensation:

Salary Range: 

Assistant Transit Management Analyst I: $62,471 - $73,956 (TA)
Assistant Transit Management Analyst II: $72,534 - $80,784 (TA)

Associate Transit Management Analyst:  $81,994 - $106,164 (TA)

Responsibilities: Facilities Management in the Department of Subways, Division of Facilities is seeking a motivated candidate to perform project management, data analysis and contract management.  The selected candidate will perform the following functions:

• Under general supervision, coordinate and expedite the development of projects within Facilities Management.
• Support operations by conducting analyses, designing, and implementing studies, and identifying trends and root causes.
• Oversee renovation projects on a departmental level. Handle all logistics and operations for new renovated space, including mapping out move logistics and furniture procurement.
• Maintains information system(s) for planning and control of project development and status, including updating all NYCT’s department floor plans and employee’s seating allocations throughout all 30 floors of 2 Broadway utilizing Gensler - Integrated Workplace Management Software (WISP).
• Oversee contract development and enforce organizational principles of integrity and compliance.
• Draft contractual provisions based on senior leadership input and department needs and expectations. Develop standards for contracts, including payment terms, general language, and provisions.
• Oversee contractual records and documentation such as receipt and control of all contract correspondence including purchase orders, contractual changes, status reports and other documents for all vendors. Prepare the bid documents prior to when the contract expires.
• Coordinate, track and update all Certificate of Insurance and security access for all deliveries with each vendor and end user.
• Track contractual expenses and process invoices according to receipt of goods.
• Assist with creating work order tickets and updating status of work orders.
• Determines and coordinates meetings between internal and external stakeholders.
• Other tasks as directed.

Education and Experience:

Assistant Transit Management Analyst I and II:

1.      A master's degree from an accredited college in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and one year of satisfactory full-time professional experience in the collection, evaluation and use of data relating to operational procedures, administrative systems, equipment and space utilization, and staffing requirements, including the preparation of charts, graphs, drawings and technical reports; or

2.      A baccalaureate degree from an accredited college in one of the areas listed in "1" above; and two years of satisfactory full-time professional experience as described in "1" above.

Special Note: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Associate Transit Management Analyst:

1.      A master's degree from an accredited college in business administration, public administration, public policy, engineering, engineering technology, economics, architecture, mathematics, physics, computer science, finance, accounting, transportation planning, industrial psychology, urban planning/studies, human resources management, labor relations, operations research, security management or in a related area, and two years of full-time satisfactory professional experience in the collection, evaluation and use of data relating to operational procedures, administrative systems, equipment and space utilization, and staffing requirements, including the preparation of charts, graphs, drawings and technical reports. One year of experience must have been in the transportation industry; or

2.      A baccalaureate degree from an accredited college in one of the areas listed in "1" above; and three years of full-time satisfactory experience as described in "1" above. One year of this experience must have been in the transportation industry.

Desired Skills:

• Strong analytical and quantitative ability.
• Excellent written and oral communication skills including the ability to communicate with personnel at all organizational levels.
• Experience leading and managing a project from inception to completion.
• Ability to work and deliver under demanding timelines.
• Proficiency in MS Excel, Access, PowerPoint, Visio and other data visualization tools (Microsoft Power BI/Tableau).

Selection Method:

Based on evaluation of education, skills, experience, and interview.

All appointments, with the exception of the Department of Subways employees on MABSTOA payroll, will be made on the NYCT payroll.

Other Information:

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity:

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.