Assistant Vice President Deputy Project Executive

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.  

Summary 

The Assistant Vice President, Project Executive for the Long Island Railroad Business Unit, is responsible for all Sandy Program-related project phases or Line Structures and Shops/Yards/Facilities Programs, from planning through completion and handover to the operating owner. The incumbent is accountable for program and project controls to ensure they are on time and within budget, including safety, quality, risk, and commercial matters.  

This position coordinates project delivery activities with C&D and operating agency personnel and manages staff, contractors, consultants, and agency forces in the safe and efficient execution of capital projects. 

Current Program needs: 

Program A: Sandy Program 

Program B: Line Structures and Shops/Yards/Facilities 

Responsibilities 

The Assistant Vice President, Project Executive, is responsible for successfully managing and mentoring staff to deliver complex capital projects.  

Coordinate project activities through project close-out.  

Monitor project performance against established baselines and pursue opportunities for improved performance.  

Identify project issues and risks and ensure timely resolution and mitigation. 

Recommend solutions to senior management for the resolution of critical issues.  

Manage project activities to minimize the impact on agency operations and the public. 

Coordinate project activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.   

Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery. 

Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures. 

Ensure that safety and quality are an integral part of project operations.  

Manage the preparation and monitor implementation of project plans, quality plans, and work plans.  

Coordinate with Safety and Quality Management staff.  

Manage project documentation to ensure quality, completeness, and accuracy. 

Manage and monitor progress against project scope, schedule, and budget.  

Work collaboratively with Development and Contracts throughout the project life-cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing contractor/consultant evaluation process.  

Review and approve contract invoices and other project charges based on established procedures. Ensure that expenditures are correctly charged.  

Manage comprehensive project document control and retention. 

Manage the preparation of reports, presentations, research, and studies.  

Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies. 

Manage staff selection, coaching, training, development, evaluation, and discipline/termination as needed.  

Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential. 

Education and Experience 

Bachelor’s degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.   

Must have a minimum of fourteen (14) years of related experience in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field. 

Must have a minimum of ten (10) years in managing construction programs/projects or a supervisory role in a large, multi-faceted organization.

Licensed Professional Engineer or Registered Architect desirable.  

PMP and CCM Certifications are preferred.
  

Significant experience in project management for major construction projects with highly complex systems preferred.
  

Experience leading and managing contractors, subcontractors, or vendors.
  

Excellent communication and interpersonal skills.
  

Demonstrated ability to build relationships and work collaboratively with stakeholders at all internal organizational levels.
  

Demonstrated ability to work in a high-profile, high-pressure environment effectively.
  

Must have focus and ability to deliver results, organizational effectiveness, and continuous improvement. 

 
Must be a proven leader as a change agent and creative/innovative thinker to align business goals with solutions to drive process improvements. 

Must possess excellent team-building, listening, problem-solving, and prioritization skills.  

Other Information 

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). 

Selection Criteria 

Based on evaluation of education, skills, experience, and interview. 

How to Apply 

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.  

Equal Employment Opportunity 

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities. 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.