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Fleet Administration Manager

Job ID: 3166
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Police Fleet & Prop
Date Posted: Oct 27, 2023


JOB TITLE:                          Fleet Administration Manager

SALARY RANGE:                $79,000 - $89,000

HAY POINTS:                      451

DEPT/DIV:                          MTA Police Department

SUPERVISOR:                     Director, Fleet Services

LOCATION:                         2 Broadway, New York, NY 10004*


*This position is eligible for telework which is currently one day per week.  New hires are eligible to apply for telework 30 days after their effective date of hire.



This position is responsible for managing the resources and processes required to provide and maintain the department vehicle fleet. The responsibilities of this position require travel including operating an MTA vehicle within the MTA region for routine and emergency conditions as they arise.



  • Oversee the administration of the MTA Police Department vehicle fleet, which includes but is not limited to, the following:
    • Liaise with the New York State (“NYS”) Department of Motor Vehicles (“DMV”) to ensure compliance with all state laws, rules, and regulations. This includes the registering and plating of all new vehicles, renewal of the current monthly registrations, securing titles, transporter plates all through the NYS Confidential Plate program.
    • Manage operating expenses, understand corresponding budget planning, and forecasting process to ensure that resources are obtained as required.
    • Monitor vehicles and equipment to ensure compliance with safety standards of the MTA and all government regulations.
    • Oversee maintenance program and schedule to optimize fleet efficiency and lower maintenance costs.
    • Liaise with all preferred vendors and monitor accordingly the outside vendors, parts purchases, and supply inventory to ensure integrity of the process.
    • Provide vehicles and coordinate emergency response equipment required to optimize the effectiveness of operations.
    • Investigate and resolve operational problems at the field and headquarters level.
    • Scrutinize invoices submitted from vendors for accuracy and submit payment for all received invoices from our preferred vendors on a timely basis. Monitor the progress on all invoice submissions until complete. Secure the proper funding needed in order to complete the task.
    • Prepare any reports as required or requested, this to include Monthly Inventory & Mileage reports.
  • Develop and implement a comprehensive fleet policy and procedures including vehicle specifications, procurement, safety measurements and maintenance schedules, registration/inspection protocols and records administration for the MTA Police Department. Ensure all databases are current with any Radio Motor Patrol (RMP) vehicle, Assigned Driver/District or Command changes.
  • Select vehicles appropriate to the operational needs of the department to maximize effectiveness and efficiency.
  • Liaise with the Command Staff in the handling of all fleet related issue or topics.
  • Oversee Accident Management incidents to include the notifications of all reported accidents with the current fleet management provide, setup with preferred vendor for the estimate of repair/damages, if needed and then evaluate damages estimates and conduct cost-benefit analysis.
  • Maintain and oversee the NYS EZ Pass program for the fleet vehicles. This is to include the monitoring of received violations, replacements of transponders.
  • Maintain and oversee the GPS program for the fleet vehicles. This is to include requests from Command Staff and for on-going investigations.
  • Maintain and oversee the Fleet vehicle auction program with the preferred vendor. This is to include the preparation of paperwork, securing the title and arrangement of the pickup of the vehicles.
  • Other duties as assigned.



  • Must have knowledge of Public Safety.
  • Must have knowledge of Fleet Management.
  • Excellent communication and interpersonal skills.
  • Excellent organizational and presentation skills.
  • Demonstrated ability to work with all internal levels within a given organization.
  • Demonstrated ability to communicate and interact well with external agencies.  External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
  • Demonstrated ability to work in a high-profile, high-pressure environment effectively.
  • Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
  • Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility.
  • Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible.
  • Demonstrated analytical capabilities and quantitative skills.
  • Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook.



  • Bachelor’s Degree (or a related field or an equivalent combination of education and experience may be considered in lieu of a degree; and
  • Minimum of 5 years of experience in automotive service support, procurement services, or law enforcement administration.
  • Pass police security background check.
  • Valid State driver’s license



  • Master’s degree in a related field.
  • 3 years of experience in fleet management.
  • Prior experience in a supervisory, team lead or a project lead role.
  • Prior experience working in a large, multi-faceted, fast-paced organization or governmental body.
  • Familiarity with the MTA’s policies and procedures.
  • Familiarity with the MTA’s collective bargaining procedures.



  • Must be flexible in working schedule and may be required to do a considerable amount of travel in the MTA service area.



Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).


Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.








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