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Timekeeping Staff Analyst Trainee (ATS)

Job ID: 1573
Business Unit: MABSTOA
Location: New York, NY, United States
Regular/Temporary: Regular
Department: NYC Transit Authority
Date Posted: Feb 16, 2024


Job Information: 

Title:                                Timekeeping Staff Analyst Trainee (ATS)
First Date of Posting:      02/1/2024
Last Date of Filing:          02/15/2024
Authority:                         OA/TA
Department:                    Timekeeping
Division/Unit:                  Timekeeping (ATS)
Reports to:                     Manager, Misc. Hourly Timekeeping
Work Location:               2 Broadway
Hours of Work:               Wed - Sun (will have to work on holiday(s) and perform overtime as needed to meet payroll deadlines)

This position on the NYC Transit payroll is competitive and is eligible for the 55-a Program.  This position is open to qualified persons who are eligible for the 55-a Program.  Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program.  For detailed information regarding the 55-a Program, please visit the following link 


Salary Range:     

Staff Analyst Trainee I OA: $50,924 - $53,980 (Represented by TWU) 

Staff Analyst Trainee I TA:  $46,171 - $48,938 (New Hire Rate: $40,149; Rep by OSA) 

 Staff Analyst Trainee II OA:   $55,001 - $61,111 (Represented by TWU) 

Staff Analyst Trainee II TA:   $49,864 - $55,406 (New Hire Rate: $43,361; Rep by OSA)                            

Transit Management Analyst Trainee OA: $54,146 (Flat Rate; Represented by TWU) 

Transit Management Analyst Trainee TA:  $52,037 (Flat Rate Non-Represented)



This trainee position is responsible for the day-to-day processing of timekeeping services including, but not limited to, the timely and accurate recording of employee time, tracking and maintenance of sick and annual leave accrual balances, review and reconciliation of payroll entries, and conduct audits of timekeeping records.  The selected candidate will also assist to serve as a Liaison between Timekeeping and User departments, as well as, ensuring correct and consistent application of time & leave regulations based on policy, law, and Collective Bargaining Agreements.  This position will be required to work overtime and on holidays, as needed, to meet payroll deadlines. 

The incumbent day-to-day responsibilities includes, but is not limited to:  

  • Process timesheets accurately into the ATS Timekeeping System.
  • Input OT hours and Job number entries weekly.
  • Review annual leave accrual usage in accordance with Policies and Regulations.
  • Identify and update payroll discrepancies prior to weekly Payroll Close.
  • Follow-up with employees for OT, job numbers, retroactive pay, other timesheet issues.
  • Review various timekeeping reconciliation reports to flag exceptions.

Additional duties include: 

  • Perform various audits as directed by ATS Timekeeping Manager.
  • Scan, file, and maintain official documentations and internal timekeeping records.
  • Follow up with decentralized locations for timely timesheet submissions.
  • Perform various office administrative duties as needed.

Education and Experience: 


For Appointment to Salary Step 1:
A baccalaureate degree from an accredited college.

For Appointment to Salary Step 2:
Completion of 1 year of satisfactory service at Step 1.


Transit Management Analyst Trainee 

A master's degree from an accredited college in accounting, architecture,
business administration, computer science, economics, engineering, engineering
technology, finance, industrial psychology, mathematics, physics, public
administration, public policy, transportation planning, urban planning/studies,
human resources management, labor relations, operations research, security
management or in a related area; or

A baccalaureate degree from an accredited college including or supplemented by
24 credits in one of the areas listed in "1" above.

Desired Skills:

  • Excellent verbal and written communication skills.
  • Experience utilizing Microsoft Office (Word, Access, Excel)
  • Strong analytical and problem-solving skills
  • Strong organizing skills
  • Ability to meet deadlines and exercise good judgement
  • Prior data processing experience preferred

Selection Method: 

Based on evaluation of education, skills, experience, and interview. 

Other Information: 

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). 

How to Apply: 

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. 

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant. 

Equal Employment Opportunity: 

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. 

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. 

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