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Manager HRIS Salary Admin

Job ID: 953
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary: Regular
Department: Human Resources Data Science
Date Posted: Nov 8, 2023

Description

JOB TITLE:                         Manager, HRIS Salary Administration
SALARY RANGE:               $104,023 - $136,531
HAY POINTS:                      805
DEPT/DIV:                          Human Resource Data Science | People Department
SUPERVISOR                  Senior Manager, HRIS
LOCATION:                         2 Broadway New York, NY 10004
HOURS OF WORK:            9:00 am - 5:30 pm (7 1/2 hours/day)
       
This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

The Manager of HRIS Salary Administration will report to the Senior Manager of HRIS and is responsible for the administration of salary amendments for contractual General Wage Increases (GWI), Retro Wage Adjustments (RWA), and Longevity payments for MTA’s 70,000 employee population and the enhancement of the HRIS algorithms that calculates the outputs. The incumbent will also assist with developing and enhancing the Human Capital Management ERP system processes for the day-to-day operations and during each project implementation phase. This position will lead process review and developing fit-gap analysis, provide technical support, troubleshooting, and guidance around the HR ecosystems to HR Business Partners and agency liaisons.
 
The incumbent will also be responsible for overseeing and maintaining optimal function of the organizations' internal Human Resource Information Systems, which may include data management, configuration set up, maintenance, and upgrades to applications, systems, and modules.
 
The position will also collaborate with the IT Product team to develop, implement, modify system requirements, and test all changes and approved workflows within the PeopleSoft system. The position is expected to administer and ensure system compliance with data security around the review and approval for HR data credentials agency-wide and manages permissions, access, and similar system operations and settings for HR services users.

The position is heavily involved in the generation of SQL reports, quality outputs of accurate information around compensation data, data mapping, updating rate charts, performing mock runs, coordinating/collaborating with inter/intra-agency, and responsible for the success of all initiatives to execute approved unionized contractual salaries differentials in the Human Capital Management application when negotiations are finalized for 70,000 employees.
 
The successful candidate will ensure that all GWI/RWA/Longevity programs are regularly enhanced and compliant with labor regulations. In addition, the incumbent must also possess in-depth knowledge of HR-related software and databases.
 
Other Responsibilities:
 
Salary Administration
  • Ensure the PeopleSoft components (job codes, position, and salary tables) are configured and functioning correctly for all employees’ compensation that are coded based on defined rules and regulations of their contract
  • Manage the system process for employees identified that are eligible for a step progression based on rules governing contractual stipulations
  • Provide direction to payroll around the correct amounts that have been estimated based on data in PeopleSoft for earning to ensure accurate disbursements.
  • Manages internal team and agency expectation that impacted employees from each agency have been identified and is updated with the salary outlined by each Agency Compensation Liaison
 
Technology Management
  • Deep understanding of shared service processes and PeopleSoft with the goal to develop solutions to remedy inefficiencies and errors that result from processing compensation transactions.
  • Serve as HRIS functional lead on technical GWI/RWA implementation and/or projects.
  • Develop detailed system testing procedures for compensation processes to determine accuracy of data
 
Supervision/Project Management
  • Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
  • Ensure assignments are completed with highest quality and within Service Level Agreements
  • Maintain a close working relationship with all MTA shared service units/functions to ensure PeopleSoft (and other software) is performing optimally
 
Communications Management
  • Interact with and lead discussions with unions as it relates to GWI (and RWA) issues around
  • Compensation transaction monitoring in PeopleSoft and service request management tool
  • Act as a project manager or advisor for assigned GWI and /or RWA compensation awards
  • Liaise with MTA agencies by providing reports, raising issues for concern and assisting with resolution on compensation issues that meets customer expectations
  • Liaise with BSC IT on PeopleSoft compensation issues and assigned projects through providing functional knowledge
  • Consult with internal business partners, such as department heads and management, to assess compensation needs
  • Liaise with other shared service managers and leads on PeopleSoft setup and configuration that impacts compensation
 
Quality Management
  • Coordinate the design and development of the compensation working guide (Runbook) for all procedures established
  • Work with stakeholders in the functional areas to implement changes for processes that will result in optimal fixes to compensation problems
  • Oversee cyclical and end of period compensation processing activity support
  • Research root cause of errors and administer testing on recommended fix around compensation issues
  • Run reports to manage, monitor and provide compensation metrics
  • Identify, implement and manage continuous improvement activities
  • Identify, document, review and approve compensation-related inputs to knowledge management tool
  • Ensures that compensation audit queries are generated to identify employees whose data has been impacted and fallen out of sync with the delivered tables in PeopleSoft
  • Oversees and maintains optimal function of the organizations internal HR information services systems, which may include GWI/RWA algorithms/processes, database management, installation, customization, development, maintenance, and upgrades to applications, systems, and modules.
  • Oversees and maintains internal PeopleSoft records, Personnel Action Request (PAR), Position Update Request (PUR) workflows, budget trees, Job tables, Job codes, Action Reason Codes, integrity, and security.
  • Provides training, technical support, troubleshooting, and guidance to HR employees.
  • Collaborates with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions.
  • Manages permissions, access, personalization, and similar system operations and settings for HR services users.
  • Programs custom functions and documentation such as automated queries, filters, macros, and reports.
  • Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff. Including regulatory reporting such as FOIL, JCOPE, PARIS, EEO , and Financial Disclosure
  • Serves as lead representative and liaison between HR, Information Services, external vendors, and other stakeholders for HR database design and implementation projects.
  • Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications.
  • Facilitates migration to a unified HRIS system as required.
  • Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
  • Performs other duties as required.
  • Strong business acumen, with proven ability in data analysis and interpretation.
  • Aptitude and ability to dive deep to analyze data, to develop meaningful insights and conclusions.
  • Experience with presentation design, PowerPoint, google slides, excel and google sheets.
  • Experience owning program strategy, end-to-end delivery, and communicating results to senior leadership.
  • Familiarity getting buy-in for ideas with a demonstrated affinity for metric-driven decision making
  • Excellent written and verbal communication skills, including the ability to communicate analytics and analytical insights to a non-technical audience.
  • Proficient in Enterprise Resources Planning applications such as PeopleSoft or Workday
  • Responds to customers’ needs by producing reports and resource plans with factual information and based on specified requirements
  • Contacts with others in the company are required to explain, clarify and discuss the results of monitoring and performance feedback. Requires dealing tactfully in difficult situations and exchanging complex information to ensure an understanding of the issues.
  • Recommendations on resource plans and action plans improve the delivery of the company’s services to the customer.
  • Experience with large-scale, global deployments and/or change management.
  • Strong working knowledge of Microsoft Office applications
  • Demonstrated ability to influence stakeholder’s strategy by linking customer insights-driven business transformation recommendations to stakeholder business objectives to achieve mutual results.
  • Self-starter and independent. Team oriented and results driven
  • Ability to interface with all levels of management
  • Demonstrated complex problems solving skills
  • Strong organizational skills and attention to detail

REQUIRED:
  • Bachelor's degree in Information Technology Management, Business Administration, Human Resources, Statistics, or a related field. An equivalent combination of education and experience may be considered in lieu of a degree.
  • Minimum seven years’ experience salary administration, or related field is required
  • 3 +years’ experience supervising/managing professional staff and projects
  • 3+ years of experience in program or project management (PMP certification is a plus.)
  • 5+ years of experience in SQL programing
 PREFERRED:
  • Master's degree in a related field
  • Strong Project Management Skills

OTHER INFORMATION:

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $108,638 (this figure is subject to change) per year or if the position is designated as a policy maker.

HOW TO APPLY:  

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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