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Manager Capital Technology Investment & Planning

Job ID: PS104516
Business Unit: MTA Headquarters
Location: New York, NY, United States
Regular/Temporary:
Department: Resource Planning & Marktplace
Date Posted: Aug 18, 2023

Description

Job Title:                              Manager, Capital Technology Investments & Planning                               

Salary Range:                    $105,818 - $148,145

HAY Points:                        775                                         

Dept/Div:                       MTA Information Technology           

Supervisor:                          Deputy Chief, IT Planning and Business Operations 

Location:                              2 Broadway and other locations as required                                                                                

Hours of Work:                  9:00 AM -5:30 PM (7.5 hours/day) or as required

Deadline:                           Until filled

 

This position is eligible for telework. New hires are eligible to apply 30 days after their effective date of hire.

 

This new position is designed to bring additional technical expertise to the IT/OT planning process by adding key planning components necessary for success. Such expertise requires both IT technical and financial experience as the position crosses into both realms. Such IT experience includes real working knowledge of IT assets including hardware, software, applications, networks, data center, on-site and off-site services, etc. This position plays a highly visible role in leading the necessary investment prioritization and long range capital planning for IT and OT.


Responsibilities:

The Lead, Technology Investments Planning and Management would be responsible for the following functions:

 

Long-Term Planning of IT/OT Technology Capital and Operational Expenses (Cap & OpEx):

  • Develops and manages technology capital asset lifecycle investments.
  • Evaluates new technology capital investments resource requests
  • Researches and recommends to the Chief Technology Officer and to C&D, alternatives to promote cost-efficiency.
  • Leads individual contributors to:
    • Develop reports
    • Develop related key performance indicators
    • Investigate and resolve financial variances.
    • Ensure coordination and ongoing reconciliation with C&D Capital budget.

 

Technology Obsolesces & Replacement Programs: 

  • Develops, maintains, and supports programs to replace obsolete IT and OT assets.

 

Total Cost of Ownership Modeling:

  • Responsible for the total cost of ownership (TCO) modeling process required to inform purchase decisions. The TCO model incorporates the purchase price of an item, such as a business asset or consumer product such as a mobile device, combined with a range of additional expenses that are paid out for the operation of the item over its lifetime that can include: installation, staff training, insurance, maintenance, repairs, software and updates, security plan, fuel or power, consumables, warranty, and disposal.

 

Investment Management:

  • Develops, formulates, and recommends capital and reimbursable budget funding scenarios to address concerns and facilitate resolution.
  • Develops process improvements in MTA IT service delivery to support MTA Construction & Development services while improving productivity and operational continuity, in conjunction with other IT units
  • Measures and reports short term and long-term technology impacts.
  • Supports IT technical leads in defining measurable project goals, key milestones, schedules, and financial risks.
  • Develops and tracks financial spend (burn rate) and work with IT Project Managers to ensure projects stay within budget or secure new funding if required.
  • Produces and provides financial reports and data for IT Steering-approved projects.
  • Plans and evaluates budgets for capital projects.

 

Capital Reimbursable Modeling:

  • Develop, implement and maintain a reimbursables & show-back methodology to provide transparency to the costs incurred and value provided by the IT Department to its customer Agency leadership.  The objective is to foster Agency accountability for the drivers of IT costs and resource utilization and help manage and prioritize efficiency measures.

Additional Responsibilities:

  • Responsible for providing the IT Department’s input and assessment of the technology components of $10+ billion annual capital budgets, 20-year technology need, and five-year capital program, expenses including labor expenses for approximately 1,500 full-time-equivalents and capital technology programs $10+ billion
  • Oversee and manage on-time technology obsolescence 
  • Proactively manage and plan for contracts and supplier engagements involving overactive 750+ contracts
  • Forecast one-time and recurring resource requirements and secure funding and staff for new initiatives within a rapidly changing IT environment of vendors and technology solutions. Identify and implement cost-saving measures on an ongoing basis.
  • Responsible for ensuring appropriate budget approvals and PeopleSoft Commitment Control funding is established to enable key IT initiatives to proceed without encountering budget errors or other delays.
  • Provide recommendations and approval to management for funding and headcount requests
  • Coordinate with HR on new headcount approvals and changes
  • Review and manage project closeouts. Work with HQ Controller to certify correct depreciation of IT assets.
  • Identify and approve funding for new projects and initiatives. Establish funding assignments for purchases of all IT goods and services.
Qualifications:
  • Prior experience with departmental and financial consolidation preferred
  • Prior experience with activity-based costing, Agency or Legal Entity expense charge-back/show-back preferred
  • In depth understanding of MTA and Agency operations and related operating, capital, and capital operating budgets and accounting principles, practices and culture preferred
  • Outstanding organizational, communications, and quantitative skills as well as leadership experience in managing and resolving complex resource allocation problems
  • Attract, develop, coach and retain high performance team members, empowering them to elevate their level of responsibility, span of control and performance
  • Ability to work closely with the IT Leadership and MTA stakeholders, the position will have decision making authority regarding IT financial management as designated by the Deputy Chief, Planning, Analysis & Resource Management
  • Ability to be responsible for for managing $10+ billion annual capital budgets, 20-year technology need, and five-year capital    program, expenses including labor expenses for approximately 1,500 full-time-equivalents and capital technology programs $10+ billion
  • Ability to oversee and manage on-time technology obsolescence 
  • Capable of proactively managing and planning for contracts and supplier engagements involving overactive 750+ contracts
  • Ability one-time and recurring resource requirements and secure funding and staff for new initiatives within a rapidly changing IT environment of vendors and technology solutions. Identify and implement cost-saving measures on an ongoing basis.
  • Ability to ensure appropriate budget approvals and PeopleSoft Commitment Control funding is established to enable key IT initiatives to proceed without encountering budget errors or other delays.
  • Ability to provide recommendations and approval to management for funding and headcount requests
Education and Experience:
  • Bachelor’s Degree in Finance, Accounting, Technology or similar field. MBA, or master’s degree preferred.
  • Eight or more years of experience performing budget, planning, forecasting, project financial management, accounting, and procurement activities with proven success and commitment to business problem solving; (four years or more in a government/quasi-government agency setting preferred).  Experience with IT or technology or technology assets preferred.
  • Eight or more years of experience performing financial analyses and quantitative evaluation of investment proposals required with preference given to experience in a Technology field (four years or more in a government/quasi-government agency setting preferred).  

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.


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MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
 
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
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